Frequently Asked Questions

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As UCPath ramps up at UCLA, we wanted a central location where you can find answers - or ask new questions.

We'll continue to add to and update this list of Frequently Asked Questions (FAQs) throughout the UCPath effort at UCLA

 

Updated: September 2017

UCPath is a system-wide project launched by the University of California (UC) to modernize its current payroll system, which is over 35 years-old. UCPath introduces new, modern technology that will integrate and standardize payroll, benefits and human resource (HR) systems across the UC system. When UCPath is live at all locations, every employee will have access to UCPath portal, where they will have the ability to view personal job data and payroll information, sign up for direct deposit, update tax withholdings, view or enroll in beneftis, see vacation and sick leave balances and more. The UCPath Center is also part of the UCPath project. The UCPath Center will become the shared services hub for the UC system where payroll, benefits, and human resources information will be centralized and where staff will provide individualized support to UC employees.

UCLA will transition to UCPath in September, 2018.  UCLA will partner with UC Santa Barbara as part of the UCLA/UCSB Pilot implementation, joining the Office of the President which launched UCPath in 2015, and our sister campuses -- Merced, Riverside, and ASUCLA – all of which are now live on UCPath as of January 2, 2018. 

UCPath = UC Payroll, Academic Personnel, Timekeeping & Human Resources

UCPath is the largest initiative of its kind in UC history. Data for more than 200,000 employees across 20 locations will be transitioned into the new UCPath system. Each campus has a large volume of complex data that must be moved from local payroll and personnel systems into the UCPath system. With so many employees and unique systems, the project is being completed in phases that allow the UCPath team to focus on deployment groups of four to five campuses at a time.

For the latest deployment updates, visit http://ucpathproject.ucop.edu/.

Creating a sustainable, more integrated, and efficient environment is a key component of UCLA’s operational strategy. The implementation of UCPath presents a unique opportunity for UCLA to: 1) implement modern, enterprise technologies, 2) employ best practices, 3) build upon an operational structure to create efficiency and respond to the growing and changing needs of our business over time.

UCPath will transform human resource, benefits, and payroll services for all UC employees. It will improve our technology which improves systems today and accommodates future growth, strengthening our foundation. UCPath will also increase efficiency and productivity by unifying efforts across the UC system. The standard processes, shared services center, and new portal mean employees receive better customer service, helping UCLA achieve administrative excellence. Finally, all these improvements provide more freedom to focus on UC’s core mission of teaching, research, and public service.

The new UCPath Portal is an online, self-service tool that gives employees 24/7 access to UC employment information based on their role.  Similar to the current At Your Service Online (AYSO) website, UC employees will be able to log into the portal from mobile devices and computers at work or home. They will have the ability to view and update personal information, view paychecks, sign up for direct deposit, update tax withholdings, view or enroll in benefits, see vacation and sick leave balances and more. The UCPath portal has tutorials available for most tasks and users will have the option to submit inquiries through the “Ask UCPath” feature.

The UCPath Center is the shared services hub for the UC system where payroll, benefits and human resources information will be centralized to ensure that employees receive consistent, accurate job-related information. UCPath Center staff provides individualized support to UC employees and will be available Monday – Friday from 8 a.m. to 5 p.m., except on UC holidays.

The UCPath implementation is supported by a governance structure that includes the UCLA UCPath Executive Sponsors, Leadership Group, UCPath Project Team, Campus Advisory Group, and subject matter experts all working together to help ensure a successful campus transition. Please see Who's Who in UCLA UCPath for an overview of the governance structure.

For general questions about the UCPath program and deployments, visit http://ucpathproject.ucop.edu/.  For UCLA-specific questions and more information about how UCLA UCPath will affect employees, employees may wish to contact their department managers.

Want to suggest an FAQ topic? Send us an email at ucpath@finance.ucla.edu.

UCPath FAQs